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Structure


Managing Director Office 


The tasks of the Managing Director’s Office include the development and supervision of the implementation of solutions in the field of human resources management, handling matters arising from the establishment, duration and termination of the employment relationship of employees, including the professional development of employees; analysis of the training needs of the Inspectorate employees in cooperation with other organizational units of the Inspectorate; developing training plans for Inspectorate employees; organization of trainings, courses, seminars and other forms of education and professional development, excluding matters falling within the competence of the Inspection Supervision Office; creating a remuneration policy in agreement with the director of the Financial Office and cooperation with the Financial Office in supervising the implementation of the remuneration policy; organization of apprenticeships and professional internships; handling public procurement procedures; running the Inspectorate’s office; handling matters related to managing the assets of the Inspectorate, excluding matters related to managing and supervising KSPO fixed and intangible assets; handling matters related to warehouse and material management, real estate administration, excluding matters falling within the competence of the Operations Office of the National Toll Collection System; providing proper tools and working conditions for the employees of the Inspectorate; keeping the company archive; coordination of tasks related to management control and audit; coordination of tasks related to the protection of personal data, including monitoring compliance with the Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016 on the protection of individuals with regard to the processing of personal data and on the free movement of such data, and repealing Directive 95/46 / EC (General Data Protection Regulation) (Official Journal EU L 119 of 4 May 2016, p. 1); implementation of internal control tasks; creating, in consultation with other organizational units, processes supporting and improving the implementation of tasks related to the activities of the Inspection within the competence of the Managing Director; cooperation with non-governmental organizations within the competence of the Managing Director; maintaining an audit register, coordinating and monitoring the state of implementation of post-audit recommendations in the field of external audits, as well as the implementation of tasks related to occupational health and safety; implementation of tasks related to the administration of means of transport, excluding matters belonging to the Office of Infrastructure Maintenance of the National Toll Collection System, Strategy and Development Office of the National Toll Collection System and the Office of Operations of the National Toll Collection System. 

The Office of Infrastructure Maintenance of the National Toll Collection System

The Office of Infrastructure Maintenance of the National Toll Collection System, in cooperation with the Operations Office of the National Toll Collection System and the Strategy and Development Office of the National Toll Collection System, provides KSPO service and collection of fees within the competence of the Chief Inspector, and develops plans, strategies and procedures in this respect. To this end, in particular, it carries out tasks related to the implementation, maintenance and monitoring of the KSPO ICT infrastructure, including maintaining the optimal state of ICT security; IT service management; implementing and maintaining KSPO roadside infrastructure; construction, implementation and maintenance of tools for the purposes of the Chief Inspector’s implementation of toll collection processes, user service, support of control activities, handling financial transactions at KSPO as well as manual toll collection system and technological development of KSPO. In addition, the tasks of the Office include the implementation of activities related to the possible entrustment of some of the obligations related to KSPO to external, public and private entities, including through public procurement procedures within the scope of the Office’s competence and the performance of public procurement proceedings in relation to contracts carried out by the Office, as well as cooperation with the organizational units of the Inspectorate, in particular with the Office of the Managing Director in the field of public procurement and recruitment related to KSPO service and with the Teleinformatics Office in the field of IT infrastructure administration managed by the Teleinformatics Office.

Strategy and Development Office of the National Toll Collection System

The Office of Strategy and Development of the National Toll Collection System, in cooperation with the Office of Operations of the National Toll Collection System and the Office of Infrastructure Maintenance of the National Toll Collection System, provides support for KSPO, handling tasks related to the strategy and development of KSPO and charging fees within the competence of the Chief Inspector, and also develops plans, strategies and procedures in this area. To this end, in particular, it performs tasks related to the optimization and development of strategic assumptions for the implementation of electronic toll collection services and tolls on public roads in cooperation with the minister responsible for transport and other stakeholders; developing assumptions for the strategy of charging tolls for heavy and light vehicles on public roads in cooperation with the minister competent for transport and other stakeholders; implementation of the statutory obligations of the Chief Inspector as a Toll Collection Operator in the scope of the European Electronic Toll Service, including conducting and coordinating the processes of accreditation of European Electronic Toll Service providers; participation in legislative works related to the topic of toll collection on national roads and interoperability of toll collection systems at national and European level, including cooperating with the European Commission in this respect; creating an information policy in the field of KSPO in cooperation with the Information and Promotion Office; management and supervision of programs and projects implemented in connection with the optimization and development of KSPO, including monitoring key parameters and work schedule, identifying and managing risk; monitoring public procurement procedures implemented as part of KSPO-related programs and projects. In addition, the tasks of the Office include building competences and human resources of the Office, the Office of Infrastructure Maintenance of the National Toll Collection System and the Office of Operations of the National Toll Collection System, as well as conducting office activities of these Offices, implementation of activities related to the possible entrustment of part of KSPO obligations to external, public and private entities, including through public procurement proceedings regarding the Office’s competence and performance of public procurement proceedings in relation to contracts carried out by the Office, as well as cooperation with the Electronic Payment Control Office in the implementation of tasks related to the control of the obligation to pay electronic toll for national roads, the Financial Office in the field of aggregate data on financial settlements, payments, planning inflows of the National Road Fund, keeping accounting records and issuing payments for the implementation of tasks related to KSPO, as well as records of assets at KSPO and the Office of the Director General in the field of public procurement and recruitment related to KSPO services. 

Operations Office of the National Toll Collection System
 

The Office of Operations of the National Toll Collection System, in cooperation with the Office of Infrastructure Maintenance of the National Toll Collection System and the Strategy and Development Office of the National Toll Collection System, provides support for KSPO and collection of fees within the competence of the Chief Inspector, and develops plans, strategies and procedures in this respect. To this end, the Office carries out tasks related to the implementation and maintenance of KSPO business and operational support processes, including the construction of new tools for the needs of the Chief Inspector to implement in particular control activities regarding the correctness of electronic payment, user service processes, payments and settlements as well as expenditure planning in KSPO, monitoring, reporting and sharing data, property records and claims settlement; implementing and maintaining user service processes; implementation and maintenance of financial transaction services at KSPO, including settlements and transfer of receipts due to the National Road Fund, planning and monitoring of expenses related to the maintenance and development of KSPO; handling matters related to the management and supervision of KSPO fixed and intangible assets, including warehouse and material management and KSPO real estate; development and optimization of KSPO business and operational processes; carrying out activities related to the possible entrustment of some of the obligations related to KSPO to external, public and private entities, including through public procurement proceedings within the scope of the Office’s competence, and performance of public procurement proceedings in relation to contracts carried out by the Office. The office cooperates with the organizational units of the General Inspectorate, including the Electronic Toll Control Office in the implementation of tasks related to the control of the obligation to pay the electronic toll for traveling on national roads, with the Financial Office in the field of aggregate data on financial settlements, payments, and planning the inflow of the National Road Fund, keeping accounting records and expenses for the implementation of tasks related to KSPO, as well as records of assets in KSPO, with the Office of the General Director in the field of public procurement, servicing of space lease and organization of training and recruitment related to servicing KSPO as well as with voivodeship road transport inspectors and other bodies control in the field of sharing data collected in KSPO for the purposes of ongoing proceedings and other control activities.

Electronic Payment Control Office

The Electronic Toll Control Office develops the strategy, plans and procedures for controlling electronic toll collection, and also analyses data from the electronic toll collection system to the extent necessary to carry out tasks related to detecting and disclosing legal infringements, using tools and systems that are part of KSPO, as well as adverse for the State Treasury, phenomena and behaviour of national road users; monitors the dislocation of MJK, the condition of roadside infrastructure devices used to collect and control the obligation to pay an electronic fee, and draws conclusions for the implementation of control tasks; controls the obligation to pay the electronic toll for national roads and administrative proceedings at first instance, including extraordinary procedures based on the provisions of the Code of Administrative Procedure, excluding matters falling within the jurisdiction of the Legal Office, the Office for International Transport, the Financial Office and the Chief Inspector’s Office and conducts proceedings in cases of offenses arising from the control of the obligation to pay the electronic toll for traveling on national roads, takes steps to enforce imposed fines for infringements related to the control of the electronic payment for traveling on national roads; in addition, it cooperates with the Office of Strategy and Development of the National Toll Collection System and the Office of Operations of the National Toll Collection System in the implementation of tasks related to the collection and control of the correctness of electronic payment, in order to standardize the operating system functioning under KSPO. 

Finance Office

The Finance Office is responsible for planning and spending the budget; carrying out tasks related to the preparation of the budget in the task and traditional system; accounting and financial management of the Inspectorate as well as its cash and financial and accounting services, also as part of KSPO; planning, spending and accounting as well as financial and accounting services for the National Road Fund in the part related to KSPO; cooperation with the Office of the Managing Director in creating the remuneration policy and overseeing the implementation of the remuneration policy in consultation with the Office of the Managing Director and administering the remuneration fund; supervising and monitoring the reporting process in the Inspectorate in the field of financial and budgetary reports; keeping and updating property records as well as support for timely and correct inventory taking, including KSPO; handling matters related to the mandate economy, settlement and investigation of public and civil law monetary receivables of the Inspectorate, including receivables for unpaid highway toll, excluding other receivables remaining in the property of the Operations Office of the National Toll Collection System and fines remaining in the property of the Electronic Toll Control Office; conducting administrative proceedings regarding reliefs in the payment of public law claims remaining within the competence of the Chief Inspector, with the exception of cases from applications for reconsideration of a case within the jurisdiction of the Legal Office; conducting administrative proceedings in extraordinary procedures related to decisions issued by the Chief Inspector regarding reliefs in the payment of public law liabilities, except for decisions in which a decision was issued on the application for re-examination of the matter regarding relief; handling matters related to granting reliefs in the payment of civil law liabilities; consideration of reminders for inaction or lengthiness in matters falling within the competence of the Office; obtaining funds from the European Union and performing the beneficiary’s duties arising from the tasks of the Office.

Teleinformatics Office

The ICT Office is responsible for the implementation of tasks related to the maintenance of an efficient and efficient ICT infrastructure, the technological development of ICT systems, supervising the technical condition of ICT equipment, maintaining the optimal state of ICT security, maintaining internal and external electronic communication, analysing reported ICT needs and related plans preparation and purchasing specifications, providing Inspectorate employees with appropriate back office IT tools. The tasks carried out by the Office relate to IT technical aspects and ICT infrastructure managed by the ICT Office.

Inspection Supervision Office

The Inspection Supervision Office prepares the directions of Inspection activities and the Framework Control Plan for voivodship road transport inspectorates; develops control procedures for voivodship road transport inspectors, gives opinions on road control procedures of relevant Inspectorate organizational units; carries out checks on the correct implementation of Inspection tasks at the Electronic Toll Control Office, voivodship road transport inspectorates, the Centre for Automatic Road Traffic Control and field delegations; on behalf of the Chief Inspector supervises the control activity of voivodship road transport inspectors; analyses the implementation of Inspection tasks arising from ongoing tasks and guidelines of the Chief Inspector; analyses training needs in the field of training of Inspection inspectors and develops detailed training programs; organizes specialist courses and training of Inspection inspectors; ensures implementation of the obligation of the Inspection to cooperate with other services and entities referred to in art. 67 section 1 of the Act of 6 September 2001 on road transport; analyses requests for inspections and information on irregularities in road transport, issuing relevant recommendations for voivodship road transport inspectors and field delegations; analyses the development needs of ICT systems supporting control activities and takes part in the work of the ICT Office in this area and coordinates the collection of data from the Inspection’s IT systems in the scope of data on control activities in connection with inquiries of domestic entities. 

Office for International Transport

The Office for International Transport carries out tasks related to the competences of the Chief Inspector in the field of permits for the occupation of road transport operator, Community licenses, driver’s certificates and other transport rights; conducts administrative proceedings, including extraordinary procedures based on the provisions of the Code of Civil Procedure, with the exception of matters falling within the jurisdiction of the Legal Bureau, the Electronic Toll Control Office, the Financial Office and the Chief Inspector’s Office; performs on behalf of the Chief Inspector tasks in the field of administrative and technical support of the social commission for the distribution of foreign permits; performs the tasks of the contact point referred to in art. 18 of Regulation (EC) No 1071/2009 of the European Parliament and of the Council of 21 October 2009 establishing common rules regarding the conditions for practicing the occupation of road transport operator and repealing Council Directive 96/26 / EC (Official Journal EU L 300 of 14.11.2009, p. 51, as amended) and performs tasks related to the operation of the national electronic register of road transport entrepreneurs referred to in art. 16 of this Regulation, and also performs the tasks specified in the Act of 6 September 2001 on road transport related to the protection of the rights of passengers using road transport as part of the services referred to in art. 2 clause 1 and 2 of Regulation (EU) No 181/2011 of the European Parliament and of the Council of 16 February 2011 concerning passenger rights in bus and coach transport and amending Regulation (EC) No 2006/2004 (Official Journal of the EU L 55 of 28.02.2011, p. 1), excluding cases from applications for reconsideration of a case against decisions referred to in art. 82e and art. 95b paragraph 2 of the Act of 6 September 2001 on road transport.

Legal office

The Legal Office provides legal services to the General Inspectorate in the scope of exercising the competences of the Chief Inspector as a higher-level public administration body, conducts administrative appeals or applications for reconsideration of a case, except for cases from applications for reconsideration of a case falling within the competence of the Chief Inspector’s Office, as well as conducts extraordinary procedures based on the provisions of the Code of Administrative Procedure, excluding matters falling within the competence of the Financial Bureau, the Electronic Toll Control Office, the Chief Inspector’s Office and the Office for International Transport, and recognizes reminders for inactivity or lengthiness of voivodship road transport inspectors and reminders for inaction or lengthiness The Chief Inspector, in matters falling within the jurisdiction of the Legal Bureau, and also ensures the representation of the Chief Inspector in court proceedings administrative, court and proceedings conducted on the basis of separate provisions, with the exception of matters falling within the property jurisdiction of the Chief Inspector’s Office, the Financial Office, the Office of the Managing Director, the Centre for Automatic Road Traffic Supervision and field delegations; provides, in cooperation with other organizational units of the General Inspectorate, support for the participation of the Chief Inspector in the legislative process in the field of generally applicable law, regarding road transport and the operation of the Inspection, as well as in consultation with the International Cooperation Department of the Chief Inspector’s Cabinet ensures participation in the work of selected teams and working groups under international cooperation and provides legal information on controlling compliance with obligations or conditions for the performance of road transport. 

Chief Inspector’s office

The Chief Inspector’s Cabinet provides organizational support for the work of the Chief Inspector, Deputies of the Chief Inspector, as well as advisory and opinion-making teams operating at the Chief Inspector, coordinates legal assistance provided to the Chief Inspector, Deputy Chief Inspectors and the Managing Director, including representation before common courts, except for cases belonging to the jurisdiction of the Legal Bureau, the Automatic Traffic Control Centre for offenses, the Electronic Toll Control Office for offenses, coordinates the process of defence preparations, carries out tasks in the field of crisis management and civil defence, is responsible for conducting the Inspectorate and Inspection policy in the field of international cooperation, coordinates and supervises matters related to the cooperation of the Chief Inspector with international organizations and national non-governmental organizations, supervises and coordinates tasks related to the international cooperation of the Inspection, supervises matters related to the correct and timely settlement of complaints and requests, in cooperation with other organizational units prepares draft responses of the Chief Inspector to inquiries, desiderata and parliamentary interpellations regarding the work of the Inspectorate and the Inspection, and also coordinates sharing public information, speeches related to lobbying activities, through the Plenipotentiary for the protection of classified information, performs tasks in the Inspectorate under the Act of 5 August 2010 on the protection of classified information (Journal Of Laws of 2019, item 742), tasks regarding information marked "Tax secret", referred to in the Act of 29 August 1997 - Tax Code (Journal of Laws of 2019, item 900, as amended)) and tasks related to the acceptance and recording of property declarations referred to in the Act of 21 August 1997 on the restriction of business activity by persons performing public functions (Journal of Laws of 2017, item 1393 and of 2019, item 371 and 492) and in the Act of 16 September 1982 on employees of state offices (Journal of Laws of 2018, item 1915 and of 2019, items 1043 and 1820).

Information and Promotion Office

The Information and Promotion Office is responsible for carrying out media policy and the implementation of tasks related to the educational and promotional and information activities of the Inspectorate and Inspection, in particular: coordinates internal and external communication of the Inspectorate and Inspection, administers and oversees the development of the Inspectorate’s portal and social profiles, and is responsible for coordinating the conduct of The Inspectorate’s Public Information Bulletin, develops strategies for promotional and communication activities and creates the Inspectorate’s information policy, implements programs that popularize the effects of the Inspection’s tasks and disseminate information on the activities of the Inspection, develops press materials and media communications, prepares and supports conferences, seminars and other types of meetings , organized by the Chief Inspector, conducts matters related to the Inspectorate’s participation in events organized by external institutions harassing, plans and prepares the participation of the Inspection in fairs, exhibitions and other promotional events, and builds a positive image and maintains relations with the Inspectorate’s stakeholders and partners; performs tasks in the field of public health, the implementation of which is the responsibility of the Chief Inspector, including drawing up annual information on tasks implemented or undertaken in this regard.

Automatic Traffic Control Centre (CANARD)

The Automatic Traffic Control Centre performs tasks related to the disclosure of violations of traffic rules in terms of exceeding the speed limit and non-compliance with traffic signals by means of recording devices, conducting infringement proceedings related to non-compliance with speed limits and traffic lights disclosed through recording devices, cooperation with road managers in the field of installation and removal of recording devices, installation and maintenance of recording devices located in the road lane of selected types of roads, cooperation with public administration bodies in the field of functioning of the automatic road traffic supervision system, cooperation with domestic and foreign institutions in to monitor the latest solutions for automatic traffic supervision. 

Regional agencies

The inspectorate's regional agencies perform in its territorial area of activity, in particular, tasks in the field of: revealing, by means of recording devices, infringements of road traffic regulations in terms of exceeding the speed limit and non-compliance with traffic lights; conducting actions in cases of violations related to non-compliance with speed limits and traffic lights, disclosed by means of recording devices; cooperation with road managers in the field of installation and removal of recording devices, installation and maintenance of recording devices located in the road lane of selected types of roads; cooperating with public administration bodies regarding the functioning of the automatic road traffic supervision system. The inspectorate's field delegation also performs other tasks resulting from the Act of 6 September 2001 on road transport and other legal provisions, indicated by the Chief Inspector, and provides workplaces and administrative service for Inspection inspectors performing control activities under the Electronic Toll Control Office, performing tasks in the field delegation (sections). The structure of the field delegation is non-departmental.

Project co-financed by the European Union from the European Regional Development Fund under the Infrastructure and Environment Program
 

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